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Day Of Coordination

What is a “Day of” Coordinator?

 

Answer: A person who directs the timing and help alleviate a lot of the stress associated with the logistical coordination of the day. As well as reduce the pressures of the final days of planning.

 

A day of coordinator can be for both a wedding or a special event. They are logistically focused and available to you to get everything organized as you lead up to the day of the wedding or event.

 

It begins with a comprehensive consultation several weeks prior to the event date to gather timeline information. A customized timeline method ensures that everything comes together just as the client envisions and matches the contracted vendor obligations. The more information the coordinator has the better coordinating we can do.

 

This includes asking vendors for their input, what they need to make their job, its setup easier and more efficient, so it is a joint effort – a teamwork environment – not telling them what to do.

 

A planner can see problems before they even arise. Adjustment suggestions come from an acquired intuitive awareness and perception for handling events and their situations.

 

It is important to trust the coordinator. It is our job are to be a resource, provide amazing recommendations, give advice and guidance and point out where we think we should take a second look at.

 

Coordinators are in constant communication with the couple or the event hosts and all the vendors leading up to and including the wedding event. They act as the “point person” for the venue, vendors and guests, monitor and set up wedding details, are present for a final walk through, organize the bridal party and family for the ceremony and last-minute problem solvers.

 

Add-on options such as rehearsal coordination, DIY project assistance, venue coordination, plus packages for the bride who needs more assistance than just the day of are always available. Your level of participation can be adjusted according to your availability, but it is up to you to make the decisions and for us to partner with you to ensure your vision comes to life.

 

Day-of planning at a glance

Formulation of wedding-day timeline and distribution to all vendors.

Coordination of all wedding professionals selected by bride and groom.

Point of Contact for the vendors and deliveries.

Conducting the wedding rehearsal.

Coordinating all activities, including:

Assisting the bride and wedding party with dressing, photo schedules.

Guiding the bridal party through processional and recessional.

Checking details both big (final head count for caterer, number of place settings) and small (placement of favors, menus and napkin folds).

Confirming floor plans, lighting levels, cake placement.

Cueing all wedding professionals.

Directing guests and answering question.

Orchestrating the reception toasts, cake-cutting, first dance.

 

We know you have one chance to get it right. Rather than being interrupted with questions, feeling strained and lured away from your event, make the best investment for your wedding and your sanity – use Extra Touch Events day of coordinator. Customized to sync with your expectations.

Weddings

We offer three basic packages and can customize any of these to suit each clients’ needs directly. We invite you to complimentary schedule a consultation with us to see how we can best assist you with your planning needs. Our pricing starts at $800 for day of coordination*. These are quoted based on size and scale of event. 

Full Planning & Design

Our most comprehensive planning package, this package will take you from venue search to walking down the aisle, and everything that happens in between. Price is quoted based on the scope of the wedding after an initial consultation.

Partial Planning

Our partial planning package is perfect for those couples who have the time to spend on the little details, but still need help with the big pieces, and someone to keep track of that budget and to-do list!

Day of Coordination*

We currently offer day of coordination adjusted pricing for specific venues. Please contact us for information on which venues are covered.

Corporate Event and Other Planning

We don’t just do weddings! These services are available to all clients. We plan small to large scale corporate and social events as well. These are quoted based on size and scale of event after a complimentary consultation.